ESI Registration
Employees' State Insurance registration so your team gets medical cover and your records stay clean.
What this service is
ESI registration brings an establishment under the Employees' State Insurance Act, 1948. Covered employees and their dependants become eligible for medical, sickness and related benefits through the ESIC network, funded by employer and employee contributions.
Why it matters
ESI is often the first thing a principal employer or auditor asks for when contract staff are deployed. Beyond compliance, it gives lower-wage employees real medical cover — which matters both to them and to your ability to retain staff.
Who needs it
- Establishments crossing the employee threshold in implemented areas
- Factories and shops employing staff within applicable wage limits
- Contractors supplying manpower to client sites
- Employers asked to produce ESI compliance for tenders or audits
What you get
- Employer code number and ESIC portal access
- Medical and cash benefits for covered employees
- Documented compliance for principal-employer verification
- Base for monthly ESI contribution filing
Eligibility
- Business operating in an ESIC-implemented area
- Employees within the applicable wage ceiling
- Valid business registration and PAN
- Bank account and premises proof
Documents required
Typical documents for this service:
- Registration certificate of the establishment
- PAN of the business and of directors / partners / proprietor
- Address proof of the premises
- Cancelled cheque or bank statement
- Employee list with wages, date of joining and Aadhaar
- Digital signature of the authorised signatory
- Shops and Establishments or factory licence, where applicable
Required documents may vary depending on the service, business structure, state and applicable regulations. We confirm the exact list for your case before filing.
How the process runs
Applicability check based on location, headcount and wages
Collection and verification of documents
Filing of the employer registration application on the ESIC portal
Response to any departmental clarification
Employer code issued; employee insurance numbers generated
Timeline
Usually a few working days after documents are complete, subject to portal processing.
Pricing
| Trueline Solutions professional fee | ₹1,499 |
| Government / statutory charges | As applicable — see below |
Government fees. No separate government application fee applies to registration. Monthly employer and employee contributions are statutory and are not part of the professional fee.
Do's and don'ts
Do
- Register employees promptly so benefits are available when needed
- Keep wage records aligned with what is declared
- File monthly contributions within the due date
- Update the portal when employees join or leave
Don't
- Don't exclude eligible employees from coverage
- Don't ignore contribution due dates
- Don't assume ESI applies everywhere — it depends on implemented areas
- Don't leave employee insurance numbers ungenerated
Questions people ask
Does ESI apply to my location?
ESI applies in notified implemented areas. We check your establishment address and employee details before confirming.
Who pays the contribution?
Both employer and employee contribute at the rates in force. These are statutory amounts, separate from our fee.
What if my employee count fluctuates?
Once covered, an establishment generally continues to be covered. We will explain how that works for your specific case.
Can you also handle monthly ESI returns?
Yes — ESI returns are part of our compliance returns package.